Create a Work Evacuation Kit
As Dolly Parton sings, many of us spend Monday-Friday "workin' 9 to 5." And while you may have a disaster plan for your home…what about your office building?
So…what do you take with you? Here's a top 10 list of what to take if you're forced to evacuate your office, courtesy of our two Salt Lake City experts - see their advice after the list.
1. An emergency contact list. "If someone comes upon you during a disaster and you're not very coherent," Murphy says, "they'll look at this list to find out who they should call." Keep a list of emergency contacts in your kit to assist medical personnel if you're injured. Print out our handy WHN Emergency Contact List (PDF) for assistance.
WHN Expert Tip: Update Your Contacts
"Make sure your work has at least five different ways to contact you — think friends, family, cell phone, landline, extra email address. Be sure to update your emergency contact info if you've just moved or changed numbers. Jon Toigo, disaster recovery and preparedness consultant with Office Depot
2. Cell phone. "Your cell phone may or may not work during a natural disaster," Murphy says, "but it's always a good idea to bring it with you in case you need it." Also, be sure to keep an emergency list of contacts in your cell phone: see our ICE article [WHN page link TK] for more information.
3. Enough food to last you a day or two. Anderton and Murphy both recommend items like PowerBars or wafer cookies that don't take up much space, but will help you feel full if you're forced to wait for emergency personnel.
4. A water bottle with at least sixteen ounces of water.
5. Sensible shoes. "Assume that you may have to walk [after being evacuated]," Murphy says, "and you don't know what the weather will be like." If you wear dress shoes to work, keep a pair of walking shoes in your bag. Otherwise, as Anderton says, "you can only imagine the pain of running down 22 flights of stairs in stilettos." (And what if you had to walk home after that?)
6. Any medications or prescriptions that you are currently taking, including contact lenses, eyeglasses, and other health necessities.
7. A small amount of cash, including both change and small bills. In case you're unable to get to your car, you'll need this money for a bus, light rail, or subway ride home--and if electricity is out, ATMs won't work.
8. A flashlight, an item that Murphy calls "one of the top pieces of an emergency kit to make people feel safe." Aside from the psychological benefit of not being trapped in the dark, Murphy says, a flashlight is also "a signal for people to locate you."
9. An emergency blanket. Murphy recommends buying a lightweight thermal blanket (sold at most recreational or camping stores) that rolls up easily into a small bag.
10. A travel-size first-aid kit with basics such as Band-Aids, antiseptic wipes, and aspirin. According to Anderton, "employees need to be their own first responders" in disaster situations by having basic first-aid supplies available.
Note: If you store your "go kit" under your desk, be sure there's still enough room for you to fit underneath your desk if you need to take cover. Murphy says that, at minimum, you should have enough room to duck your head and upper body underneath your desk. Keep your "go kit" simple enough to fit in a small backpack or fanny pack.
WHN Tip: Extra Time? Back Up Your Data
"Back up your data on your work computer. Use a DVD/CD, flash drive or an external hard drive. Keep a copy of your information off-site just in case." Jon Toigo, disaster recovery and preparedness consultant with Office Depot
WHN Tip: Safe Room Safety
"Tornado or severe weather warning issued while at work? Always stay away from rooms without windows. Stay away from unsecured items like big vending machines and ceiling light fixtures." Rick Tobin, TAO Emergency Management Consultant
"Yes, We Evacuated Our Offices"
Salt Lake City, Utah takes workplace readiness very seriously. In April 2007, firefighters, police officers, building owners and other first responders conducted a mass evacuation drill for two of Salt Lake's largest downtown office buildings. Assigned "floor wardens" distinguished by fluorescent vests and neon flags herded over 2,000 employees from the 24-story corporate high-rises to designated "assembly points" near Salt Lake's One Utah Center.
According to Bob Anderton, board member of Salt Lake's BOMA (Building Owners & Managers Association) and director of the evacuation drill, employees were encouraged to view the drill as a "practice run" for a true emergency.
In addition to practice drills, Renee Murphy, project manager for the Utah Department of Homeland Security, urges employees to create a "go kit" in the event of an emergency. A "go kit" is a collection of basic essentials that should be small enough to be stored under your desk and light enough to carry if you're forced to walk a significant distance.
"Whether it's a backpack or a tote bag," Murphy says, "you should have something that you're able to 'grab and go' during an office evacuation."
|Be PreparedPrepare Your Home for a Natural DisasterWhether its high winds, flash floods or snowy weather, your home will be your shelter from the storm. Make it a strong shelter! Below are tips from disaster victims, home improvement professionals and FEMA. Create a Work Evacuation KitAs Dolly Parton sings, many of us spend Monday-Friday "workin' 9 to 5." And while you may have a disaster plan for your home…what about your office building?Creating a Safe Room in Your HomeWhen the tornado siren sounds or high winds and tropical storms are headed your way, do you know where to take shelter?|